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RTI
 
Information Manual

(Pursuant To Section 4 (1) (B) Of The Right To Information Act, 2005)
 
INDIAN OIL CORPORATION LIMITED
‘IndianOil Bhavan’,
G-9, Ali Yavar Jung Marg,
Bandra(E), Mumbai-400 051.
Contents
Chapter Particulars Page No.
Chapter-I Particulars Of Organisation, Its Functions And Duties
4
Chapter-II Powers And Duties Of Officers & Workmen 11
Chapter-III Procedures Followed In The Decision-Making Process, Including Channels Of Supervision And Accountability.
12
Chapter-IV The Norms Set For Discharge Of Functions 13
Chapter-V The Rules, Regulations, Instructions, Manuals And Records Held By The Company Or Under Its Control Or Used By Its Employess For Discharge Of Functions
14
Chapter-VI Statement Of Categories Of Documents That Are Held By The Company Or Under Its Control 15
Chapter-VII Particulars Of Arrangement For Consultation With The Members Of The Public In Relation To The Formulation Of Policy Or Implementation Thereof
16
Chapter-VIII Statement On The Board & Sub Committees Of The Board And Other Committees 17
Chapter-IX Directory Of Officers And Workmen 18
Chapter-X Statement Of Monthly Remuneration Of Officers And Workmen Including The System Of Compensation 22
Chapter-XI Budget Allocation And Expenditure 23
Chapter-XII Manner Of Execution Of Subsidy Programmes, Including The Amounts Allocated And The Details Of Beneficiaries Of Such Programmes 24
Chapter-XIII Particulars Of Recipients Of Concessions, Permits Or Authorisat- Ions Granted By It 25
Chapter-XIV Details Of Information Available Or Held In Electronic Form 26
Chapter-XV Particulars Of Facilities Available To Citizens For Obtaining Information
27
Chapter-XVI Names, Designation And Other Particulars Of Central Public Information Offficers 28

Top
Chapter-I

Particulars Of Organisation, Its Functions And Duties
Particulars of organisation
a) Date of incorporation:
30th June, 1959 as Indian Oil Company Ltd. Upon merger with Indian Refineries Ltd. on 1.9.1964, name of the company was changed to Indian Oil Corporation Ltd.
b) Type of Company Government Company under Section 617 of the Companies Act, 1956.
c) Administrative Ministry Ministry of Petroleum & Natural Gas, Government of India
d) Details of Disinvestments
The Govt. of India was holding the entire Paid- up Share Capital of the Company till 1994-95. The Govt. of India disinvested about 9% of its holding in the company in favour of Banks, Mutual funds, Financial Institutions and Employees of the Company during 1994-95.

In the year 1999, the Govt. of India further disinvested 10% of its holding in the Company in favour of ONGC Ltd. which is a Govt. Company.
e) Shareholding Pattern
The shareholding pattern of the company under major shareholder categories is as under

a) Govt. of India : 80.35%
b) Governor of Gujarat : 0.11%
c) ONGC Ltd : 8.93%
d) Banks, Financial institutions, Insurance companies and Mutual Funds : 4.23%
e) Foreign Institutional Investors and NRIs : 2.15%
f) Public : 4.23%
------------
    100.00%
------------
f) Listing with Stock Exchanges The equity shares of the Company are presently listed with the following stock exchanges

   i) The Stock Exchange, Mumbai
    ii) The National Stock Exchange of India Ltd.
g) Share Capital i) Authorised                               :  Rs.2500.00 crores
ii) Subscribed, issued & paid-up :  Rs.1192.37 crores
(A) Business Operations :


Refineries

IndianOil group of companies owns and operates 10 out of India’s 19 refineries with a combined refining capacity of 60.2 million tonnes per annum.

IndianOil refineries process all major indigenous crude oil plus over 36 types of imported crude oil, from which it produces more than 60 types of petroleum products, ranging from light distillates, such as LPG, naphtha and motor spirit, to heavy ends, such as furnace oil and low sulphur heavy stock. The flexibility of processing capability allows IndianOil to vary both its crude oil inputs and petroleum product outputs to achieve the company’s desired production mix. To meet the growing domestic demand for middle distillate products, such as HSD and superior kerosene oil, IndianOil has invested in secondary processing facilities to produce these higher value added products.

IndianOil refineries are fully equipped to meet the current environmental norms in relation to product specifications in the country and are being constantly modernized and upgraded to be able to meet all future environment regulatory requirements.

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Pipelines

Indian Oil Corporation owns and operates the largest network of crude oil and product pipelines in India. The total network of pipelines is 9273 km with a capacity of 61.72 million metric tonnes per annum as on March 2007. IndianOil’s pipelines include 3987 kilometers of crude oil pipelines and 5286 kilometers of product pipelines. The company’s pipelines are well positioned to supply petroleum products from its refineries and India’s ports to high demand states in northwestern India.

Marketing

IndianOil and its subsidiaries account for 47% petroleum products market share. The company distributes its products directly to bulk customers and to retail customers via a network of retail outlets and dealers/distributors.

The company’s overall distribution network encompasses over 32,500 sales points incorporating its own franchise as well as independent outlets, consumer pumps, distributors etc. the substantial majority of which are governed by dealership agreements. Products are transported to the distribution points by pipeline, ship tanker, rail tankers and road tanker trucks.


Research And Development

Established in 1972 for the development of lube as well as refining process technologies, the IndianOil R&D Centre at Faridabad has completed over 35 years of glorious service to the nation. It is one of its kind in Asia and has grown into a major technological development center of international repute in the down stream areas of lubricants, pipelines and refining processes.

Developing more than 2500 formulations over the years, it has successfully perfected the state-of-the-art lube formulation technology meeting latest national and international specifications with approvals from major original equipment manufacturers. IndianOil markets around 800 grades of lubricants under the brand name "SERVO" based on its own R&D technology and is one among the six worldwide technology holders of marine oil technology. It has extensive laboratory and pilot plant facilities to successfully pursue projects in lube, refining and pipeline areas making it a unique technology centre.

Its rich reservoir of highly qualified/ specialized scientific and technical manpower has elevated this centre to global status. Having an effective IPR portfolio of 195 patents including 48 US patents, the vibrant and innovative research at the Centre has led to many technological innovations, some of which have received prestigious national and international awards. INDMAX, i-Max, OiliVorous-S, INDETreat/INDESweet are few of them. Being the nodal agency of the hydrocarbon sector for implementation of the Hydrogen energy programmes in the country, the Centre has taken up a pilot project for developing infrastructure for fuelling neat hydrogen as well as H2-CNG blended fuel and is currently in the process of setting up a Hydrogen-CNG dispensing station at COCO retail outlet in Delhi. The Centre has also taken the lead in the development and commercialisation of biodiesel.


Exploration And Production

Vertical integration along the entire hydrocarbon value chain is a key strategy for achieving growth in the hydrocarbon business. IndianOil is attempting vertical integration through E&P initiatives to secure its own equity oil so as to safeguard its business interest against the highly volatile international oil market..

Petrochemicals

IndianOil has finalised a master plan to enter into the petrochemical product line by integrating its core refining business with petrochemical activities, predominantly utilising the streams available in various refineries.


Gas

With gas emerging as preferred fuel for the utilities sectors viz., power, fertilizers and transportations, its share in the total energy basket is expected to reach 20% by the year 2025. The company has taken several initiatives to harness these growth potentials. Overseas- Downstream Marketing

IndianOil has successfully graduated from a product exporter to a transnational energy company with establishment of two wholly owned overseas subsidiaries, Lanka IOC PLC and IndianOil (Mauritius) Limited (IOML).

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B) Functions & duties

Indian Oil Corporation Ltd. has been established to carry out the objectives specified in the Memorandum & Articles of Association of the Company. The main activities of IndianOil are refining, transporting and marketing of petroleum products.

Vision


A major diversified, transnational, integrated energy company, with national leadership and a strong environment conscience, playing a national role in oil security & public distribution


Mission

  • To achieve international standards of excellence in all aspects of energy and diversified business with focus on customer delight through value of products and services, and cost reduction.
  • To maximise creation of wealth, value and satisfaction for the stakeholders.
  • To attain leadership in developing, adopting and assimilating state-of- the-art technology for competitive advantage.
  • To provide technology and services through sustained Research and Development.
  • To foster a culture of participation and innovation for employee growth and contribution.
  • To cultivate high standards of business ethics and Total Quality Management for a strong corporate identity and brand equity.
  • To help enrich the quality of life of the community and preserve ecological balance and heritage through a strong environment conscience.
Objectives
  • To serve the national interests in oil and related sectors in accordance and consistent with Government policies.
  • To ensure maintenance of continuous and smooth supplies of petroleum products by way of crude oil refining, transportation and marketing activities and to provide appropriate assistance to consumers to conserve and use petroleum products efficiently.
  • To enhance the country’s self-sufficiency in crude oil refining and build expertise in laying of crude oil and petroleum product pipelines.
  • To further enhance marketing infrastructure and reseller network for providing assured service to customers throughout the country.
  • To create a strong research & development base in refinery processes, product formulations, pipeline transportation and alternative fuels with a view to minimising/eliminating imports and to have next generation products.
  • To optimise utilisation of refining capacity and maximise distillate yield and gross refining margin.
  • To maximise utilisation of the existing facilities for improving efficiency and increasing productivity.
  • To minimise fuel consumption and hydrocarbon loss in refineries and stock loss in marketing operations to effect energy conservation.
  • To earn a reasonable rate of return on investment.
  • To avail of all viable opportunities, both national and global, arising out of the Government of India’s policy of liberalisation and reforms.
  • To achieve higher growth through mergers, acquisitions, integration and diversification by harnessing new business opportunities in oil exploration & production, petrochemicals, natural gas and downstream opportunities overseas.
  • To inculcate strong ‘core values’ among the employees and continuously update skill sets for full exploitation of the new business opportunities.
  • To develop operational synergies with subsidiaries and joint ventures and continuously engage across the hydrocarbon value chain for the benefit of society at large.
Obligations

To provide prompt, courteous and efficient service and quality products at competitive prices

Towards suppliers
To ensure prompt dealings with integrity, impartiality and courtesy and help promote ancillary industries.

Towards employees
  • To develop their capabilities and facilitate their advancement through appropriate training and career planning.
  • To have fair dealings with recognised representatives of employees in pursuance of healthy industrial relations practices and sound personnel policies.
Towards community
  • To develop techno-economically viable and environment-friendly products.
  • To maintain the highest standards in respect of safety, environment protection and occupational health at all production units.
Towards Defence Services
To maintain adequate supplies to Defence and other para-military services during normal as well as emergency situations.


Financial Objectives
  • To ensure adequate return on the capital employed and maintain a reasonable annual dividend on equity capital.
  • To ensure maximum economy in expenditure.
  • To manage and operate all facilities in an efficient manner so as to generate adequate internal resources to meet revenue cost and requirements for project investment, without budgetary support.
  • To develop long-term corporate plans to provide for adequate growth of the Corporation’s business.
  • To reduce the cost of production of petroleum products by means of systematic cost control measures and thereby sustain market leadership through cost-competitiveness.
  • To complete all planned projects within the scheduled time and approved cost.
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Chapter-II

Powers And Duties Of Officers & Workmen
The powers & duties of the officers and workmen of the Company are derived mainly from job descriptions, manuals, terms and conditions of appointment and Delegation of Authorities enunciated by the Corporation. The officers & workmen of the Company are appointed for carrying out the business operations of the Company, which are in line with the objectives specified in the Memorandum of Association of the Company.

While discharging duties and responsibilities, officers & workmen of the Company are complying with the applicable provisions of statutes and rules and regulations framed thereunder.
 
CHAPTER-III

Procedures Followed In The Decision-Making Process, Including Channels Of Supervision And Accountability.
The decisions making process of the Company follows the following Channel

BOARD OF DIRECTORS
CHAIRMAN
FUNCTIONAL DIRECTORS
EXECUTIVES


Overall management of the Company is vested with the Board of Directors of the Company. The Board of Directors is the highest decision making body within the Company.

As per the provisions of the Companies Act, 1956 certain matters require the approval of the shareholders of the Company in General Meeting.

The Board of Directors is accountable to the shareholders of the Company, which is the ultimate authority of a Company. IndianOil being a Public Sector Enterprise (PSE), the Board of Directors of the Company is also accountable to Government of India.

The day-to-day management of the Company is entrusted on the Chairman and the Functional Directors and other Officers of the Company. The Board of Directors has delegated powers to the Chairman, Functional Directors, who have in turn delegated powers to the Executives of the Company through Delegation of Powers. The Chairman, Functional Directors and other officers exercise their decision-making powers as per this delegation of powers.

The Chairman, Functional Directors and other Executives are accountable to Board of Directors for proper discharge of their duties & responsibilities.

The powers, which are not delegated are exercised by the Board of Directors subject to the restrictions and provisions of the Companies Act, 1956.

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Chapter-IV

The Norms Set For Discharge Of Functions
The Company has well defined procedures and guidelines in the form of delegation of powers, laid down policies and guidelines, manuals, compliance of provisions of various statutes, rules and regulations, guidelines of Department of Public Enterprises, guidelines of Chief Vigilance Commission, listing Agreement of Stock Exchanges and rules and regulations of SEBI for smooth operations of the Company.
 
Chapter-V

The Rules, Regulations, Instructions, Manuals And Records Held By The Company Or Under Its Control Or Used By Its Employess For Discharge Of Functions
The overall objectives and framework of rules and regulations of the Company is laid down in the Memorandum and Articles of Association of the Company. Each Department of the Company, while discharging its functions, is guided by manuals, policy and guidelines, which are periodically reviewed and updated. The conduct of the employees is regulated by the Employees’ (Conduct, Discipline and Appeal Rules) and Standing Orders. In addition, the Company follows the directives and guidelines issued by the Government of India on various matters. The operations of the Company is also guided by the Memorandum of Understanding entered into with the Government of India.
 
Chapter-VI

Statement Of Categories Of Documents That Are Held By The Company Or Under Its Control
The Company maintains various statutory documents, registers, books, licenses, manuals, agreements etc. for the business operation of the Company, as required under various statutes, rules and regulations as well as for the smooth functioning of the Company.
 
Chapter-VII

Particulars Of Arrangement For Consultation With The Members Of The Public In Relation To The Formulation Of Policy Or Implementation Thereof
IndianOil is a Commercial Organisation and policies formulated by it relate to its internal management and therefore, there is no requirement for consultation with the members of the Public prior to formulation of its internal policies. However, internal policies of the Company are formulated in compliance with the applicable provisions of the statutes, rules and regulations etc.

The members of the public, who are dealing with the Company in its business transaction have any complaints/ grievances, they can approach through e-mail or through the concerned officers for redressal as hosted in the web-site www.iocl.com.

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Chapter-VIII

Statement On The Board & Sub Committees Of The Board And Other Committees
The Management of the Company is vested with the Board of Directors. In terms of the Articles of Association of the Company, the Board of Directors can have minimum three Directors and maximum Seventeen Directors. There are Eight whole time Functional Directors including the Chairman, Three part-time Non-executive nominee Directors from the Ministry of Petroleum & Natural Gas, Govt. of India, Five Part-time Non-Executive Directors and one part time non-executive nominee from ONGC. The Board has constituted various committees with specific powers and distinct roles and responsibilities. The names of the Board of Directors can be accessed on the web-site www.iocl.com.

The meetings of the Board of Directors and Committees of the Board are not accessible for public. Similarly the Minutes Books of the Board of Directors and Committees of the Board are not open for inspection by public.
 
Chapter-IX

Directory Of Officers And Workmen
IndianOil’s Employee strength (as on 31st March, 2008) is 31945, out of which 12,243 are in the officer cadre. Grade-wise number of officers and workmen are given below :

Indian Oil Corporation Ltd.
Manpower as on 30th June 2007
Grade Total
Workmen VIII
4752
VII
1482
VI
3819
V
3922
IV
4193
III
1143
II
230
I
322
Total 19863
 
Officers I 48
H 114
G 303
F 846
E 1213
D 1392
C 2646
B 2772
A 2499
02 28
Total 11861
 
Grand Total 31724
6 August 2007


The names of the senior executives of the Company i.e. in Grade ‘I’ (EDs) and Grade ‘H’ (GMs) as on date are given below :

Sr.No. Name Designtion Present Position
  Executive Directors  
1 C.Dasgupta Gas Corporate Office, New Delhi
2 V.P.Sharma Finance Pipelines Head Office, Noida
3 Rohit Bhardwaj M&I&S,H&E Refineries HQs, New Delhi & Corporate Office, New Delhi
4 S.S.Soni Optimisation Corporate Office, New Delhi
5 P K Goyal Finance Refineries HQs, New Delhi
6 V K Sood Internal Audit Corporate Office, New Delhi
7 H Parekh PHCPL Bhubaneswar
8 R P Pandey Special Assignment Pipelines Head Office, Noida
9 S C Jain Corporate Finance Corporate Office, New Delhi
10 J P Guharay Mathura Refinery
11 R Narayanan Corporate Affairs Corporate Office, New Delhi
12 A K Malhotra Barauni Refinery
13 P L Barua AOD Digboi
14 T Bandyopadhyay Operations Pipelines Head Office, Noida
15 A K Guha BD-Refineries & Pipelines Corporate Office, New Delhi
16 Vinod Sharma Director-Finance Lubrizol India Ltd
17 K Govindarajan Petrochemicals Corporate Office, New Delhi
18 K K Gupta IIPM Gurgaon
19 T Vasudevan Finance-Business Development Corporate Office, New Delhi
20 Gautam Datta Finance Marketing Head Office, Mumbai
21 S.K.Garg Projects-PDRP Refineries HQs, New Delhi
22 A.K.Roy E&P Corporate Office, New Delhi
23 Thomas Antony Human Resources Development Corporate Office, New Delhi
24 K.K.Jha Projects Pipelines Head Office, Noida
25 C.Manoharan Panipat Refinery
26 A.M.K.Sinha Retail Sales Marketing Head Office, Mumbai
27 A.K.Rauniar Human Resources Marketing Head Office, Mumbai
28 U.K.Basu Gujarat Refinery
29 K.Rajaram Finance R&D Centre, Faridabad
30 S B Pandey MD,PETRONET MHB Bangalore
31 K G Gupta WRPL Gauridad
32 Satish Makhija R&D Centre, Faridabad
33 Satish Kumar Human Resources Corporate Office, New Delhi
34 R C Jindal Engineering & Projects Engineering & Projects
35 G Bhanumurthy Guwahati Refinery
36 R K Puri Finance IBP, Mumbai
37 D Lilly (Ms) Pricing & Tax Corporate Office, New Delhi
38 H V Singh Projects Refineries HQs, New Delhi
39 V S Okhde Corporate Planning & Economic Studies Corporate Office, New Delhi
40 J B Verma OISD, New Delhi
41 R K Ghosh Haldia Refinery
42 N K Bansal Operations Refineries HQs, New Delhi
43 N K Khosla PJ-PNCP & P-15 Panipat Refinery
44 Sudhir Bhalla Human Resources Refineries HQs, New Delhi
45 Gautam Datta Incharge, Marketing IBP, Mumbai
46 R K Malhotra (Dr) Lube Technology R&D Centre, Faridabad
47 Amitav Chatterjee Lubes Marketing Head Office, Mumbai
48 M Nene Supplies Marketing Head Office, Mumbai
49 Mrinal Roy LPG Marketing Head Office, Mumbai
  General Managers  
1 P K Neog Anti Adulteration Cell R&D Centre, Faridabad
2 S P Goel Shipping Refineries HQs, New Delhi
3 R S Solanki M&I Refineries HQs, New Delhi
4 J Mahanta Marketing AOD, Digboi
5 J Rath PDRP Paradip
6 Deepak Mathur Vigilance Corporate Office, New Delhi
7 Md Kaushik CEO IndianOil Foundation, New Delhi
8 Jai Gopal Humarn Resources Pipelines Head Office, Noida
9 P Mukundan Finance Refineries HQs, New Delhi
10 Kuldeep Bery Security Corporate Office, New Delhi
11 V K Bhargava PCRA New Delhi
12 S R Baskar NRPL Panipat
13 V Ramaswamy Finance Marketing Head Office, Mumbai
14 A S Ujwal International Trade Corporate Office, New Delhi
15 V K Agarwal Materials Pipelines Head Office, Noida
16 T V Mohan Project- Mech Pipelines Head Office, Noida
17 V K Rajan Construction Pipelines Head Office, Noida
18 A K Sen (Dr) Medical Gujarat Refinery
19 N Sethurathinam Technical Gujarat Refinery
20 A Panda S&EP Refineries HQs, New Delhi
21 V K Bansal Finance-Projects Refineries HQs, New Delhi
22 S L Verma Human Resources Marketing Head Office, Mumbai
23 S Ramasamy Information Systems Corporate Office, New Delhi
24 M Nageswaran I/C Regional Services-SR Chennai
25 Ravinder Sareen Aviation Marketing Head Office, Mumbai
26 P S Venkateshwaran Finance Marketing Head Office, Mumbai
27 N Srikumar CC & Branding Marketing Head Office, Mumbai
28 Gokul Somani Projects Gujarat Refinery
29 C S Das Technical Barauni Refinery
30 A K Bandyopadhyay PREXPL Jaipur
31 Dinkar Pandit S&EP Marketing Head Office, Mumbai
32 Anil Tandon Project-System Pipelines Head Office, Noida
33 Prithviraj Sur Project Refineries HQs, New Delhi
34 Deepak Pandya Tamilnadu State Office Chennai
35 A S Basu Technical Services Mathura Refinery
36 S Muttoo Delhi State Office New Delhi
37 D S L Prasad Rajasthan State Office Jaipur
38 P U Bhaskar Finance Marketing Head Office, Mumbai
39 E Unnikrishnan Pricing Marketing Head Office, Mumbai
40 S K Gupta I/C Consumer Sales Marketing Head Office, Mumbai
41 V K Jeyachandran Karnataka State Office Banglore
42 Satwant Singh Maharashtra State Office Mumbai
43 M Ramana Andhra Pradesh State Office Hyderabad
44 D Sen West Bengal State Office Kolkata
45 S C Meshram Gujarat State Office Ahmedabad
46 M Vijayawargia Projects Haldia Refinery
47 A K Marchanda Technical Mathura Refinery
48 K C Dutta Technical Services Haldia
49 S K Sinha Project-Construction Pipelines Head Office, Noida
50 Ashwani Sharma Technical Services Panipat Refinery
51 U L Dohare Project- Resid Upgradation Refineries HQs, New Delhi
52 S K Diwan MP State Office Bhopal
53 S K Chatterjee Technical AOD,Digboi
54 G P Singh ERPL Kolkata
55 M K Padia Technical Services Barauni Refinery
56 N K Gupta Optimisation Corporate Office, New Delhi
57 S N Choudhary PJ-Panipat Naptha Cracker Project Panipat Refinery
58 S K Sarangi Planning Marketing Head Office, Mumbai
59 B V Janakiram SRPL Chennai
60 R Shankar Project-Finance Refineries HQs, New Delhi
61 S K Roy Operations Marketing Head Office, Mumbai
62 P D Bahukhandi Quality Control Marketing Head Office, Mumbai
63 K R Sureshkumar Retail Sales Marketing Head Office, Mumbai
64 S S Bapat LPG-Operations Marketing Head Office, Mumbai
65 S R Jha Regional Services-NR New Delhi